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Printable Form Printable W2 2023 Santa Clarita California: What You Should Know

If you are a United States citizen or a permanent resident, a valid Social Security Number is required to file W-2s electronically. Please Note: You must use these instructions and information to complete Forms W-2 and W-3 electronically. A Social Security Number is not an employee's Taxpayer Identification Number (EIN). To obtain an SSA's EIN simply visit SSA and select “Form W-2”. The IRS has no requirement that you use a computer to sign your W-2. If you prefer a paper-based document signing, you may use your personal digital signature. Please ensure that your signature and a legible photo match. It is not necessary to sign your W-2s. They will still be accepted and filed by the State of California. There is not a requirement that you obtain an identification number or a Social Security number to fill out Form W-2. However, you are responsible for reporting your pay and tax information to your employer. In order to ensure that the payment is received timely, employers are required to send your wages by the due date (10/2 or before). If wages are not properly received by the date that is stated on the federal wage payment forms, you may have to pay interest and/or penalty on the unpaid wages and interest at the rates specified in the UC Manual. If the employer receives incorrect wages, the employer may, in some cases, be forced to withhold the Social Security withholding for the employee on the W-2, or to transfer the employee to a new payroll method and provide the employee with another form of compensation. The UC requires that you: If you receive wages from the employer for service rendered, your wages are required to be reported to the State Department of Taxation and Finance. If you are self-employed and file the Form 1065, you must file these with each paycheck and pay each employee the required quarterly or annual tax statements. However, you are NOT required to provide the employee a Social Security number. You must provide the employer with the taxpayer's social security number for each employee. It is the employer's duty to determine if the employee's Social Security number may be used for federal income taxes (either an SSA Number or a Federal Tax ID number is acceptable). If you cannot obtain the FIT Social Security Record, you MUST obtain a tax ID number from the state where the worker was employed to receive the tax statements.

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